Regulations

SpecialRegulations for Nordia 2023

 

1. The Nordic Philatelic Exhibition Nordia

2023 takes place in the town of Garðabær.

2. Responsibility, time and venue

The Icelandic Philatelic Federation (Landssamband íslenzkra frímerkjasafnara)

will arrange the Nordic Philatelic Exhibition NORDIA 2023 (in cooperation with its member societies). The venue is Ásgarður (Sports Hall) in Garðabær and the exhibition is open from 2June to 4 June 2023.

The exhibition will be held with the recognition of the Federation of European Philatelic Associations (FEPA).

 

3. Regulations

The exhibition is governed by these Special Regulations and theRegulations for Nordic Philatelic Exhibitionsas approved by the

Nordic Federation Presidents on 10 April 2016.

 

4. Exhibition classes

4.1Non-competitive Classes(by

invitation)

4.1.1Court of Honour

4.1.2Official Class

4.1.3 Jury Class

4.2 Competition Classes

4.2.1Championship Class

4.2.2 TraditionalPhilately

4.2.3 Postal History

4.2.4 Postal Stationery

4.2.5 Aerophilately

4.2.6 Thematic Philately

4.2.7 Maximaphily

4.2.8Philatelic Literature

4.2.9Youth Philately

4.2.10 Revenue

4.2.11 Astrophilately

4.2.12 Open Philately

4.2.13 Picture Postcards

 

For the classes 4.2.2–4.2.7 and 4.2.104.2.13 exhibits aregroupedinto

        1. National group:Iceland

        2. Nordic group: All other Nordic countries and areas (including DWI before 1917, Faeroe Islands, Greenland andÅland)

C. International group: All other countries and areas including Thematic Philately, Maximaphily,Revenue, Astrophilately, Open Philately and Picture Postcards.

D. One Frame exhibits will be evaluated in appropriate classes (except Literature, Youth Philately, Open Philately and Picture Postcards).

 

TheChampionship Classisforexhibitsthat during the period 2008-2017have:

>in any three separate years received three Large Gold medals at Nordic (NORDIA) or FIP/FEPA exhibitions

> orreceivedaNational,NordicorInternational Grand Prix at a Nordic (NORDIA) exhibition,regardlessofthenumberof

medalsabove.

Excluded from participation in the Championship Class are exhibits that during the previous ten calendar years before the NORDIA 2023 have won the Championship Class at Nordic, FEPA or FIP exhibitions. Literature exhibitscannot participate in the Championship Class.

Exhibits in the Championship Class compete for Nordic Champion.

 

The Literature Class can also be entered b.v philatelic publications made for multimedia and computer applications.

 

The class for Youth philately is subdivided according to age, like this:

> Age group A:Upto15years

> Age group B: 1618years

> Age group C:1921years

The age group is determined by the age of 1 January 2023.

 

In the Open Philately Class up to 50% of themate­rial can be non-philatelic.

 

5. Exhibition frames

This exhibition provides the common Nordic frames in format 87 x 119 cm to accommodate 4x4 sheets of maximum size 24 x 30 cm.

In the Championship Class 4.2.1 exhibits are allocated from 5 up to a maximum of 8frames.

In the Competition Classes 4.2.2–4.2.7 and 4.2.104.2.13 exhibits are allocated from 5 up to a maximum of 8 frames (except One Frame exhibits).

In the class for Youth philately 4.2.9 the number of frames is as follows

> Age group A: min. 2and max. 4 frames

> Age group B: min. 3 and max. 5frames

> Age group C: min. 4 and max. 5frames

 

6. Medals, prizes and diplomas

Participants in Non-competitive Classes receive a Large Vermeil medal.

> The winner in the Championship Class (4.2.1) is awarded the prize for Nordic Champion. All exhibits participating in the Championship Class are awarded a Large Gold medal.

> National Grand Prix is awarded by the Jury to the best exhibit of the National group (group A).

> Nordic Grand Prix is awarded by the Juryto the best exhibit of the Nordic group (group B).

> International Grand Prix is awardedby the Jury to the best exhibit of theInterna­­tionalgroup(groupC).

* Grand Prix can only be awarded if the exhibit during evaluation has obtained a Large Gold or a Gold medal. Exhibits awarded a Grand Prix are also, depending on the score, awarded a Large Gold or Gold medal.

> For the Classes 4.2.14.2.8 and 4.2.10–4.2.13 the fol­lowing medals are available: Large Gold, Gold, Large Vermeil, Vermeil, Large Silver, Silver, Silver Bronze and Bronze medals.

> For the Youth Class 4.2.9 the following medals are available: Gold (only in age group C), Large Vermeil, Vermeil, Large Silver, Silver, Silver Bronze and Bronze medals. Exhibits not achieving a Bronze medal, will receive a Diploma according to the FIP Special Regulations for Youth Philately.

> Exhibits not obtaining a medal (or Diploma in the Class for Youth philately) will receive a Certificate of Participation.

> All exhibits in the Competition Classes are also given a certificate giving the medal grade and points awarded the exhibit.

> Exhibits in the Classes 4.2.2–4.2.13can in addition to the medal be awarded special prizes by the Jury.

> All medals may be replaced by an object of art.

 

7. Participation and qualification

Entitled to participate in NORDIA 2023are members in the National Federa­tions or Youth Organisations of the Nordic countries: Denmark, Finland, Iceland, Norway and Sweden. Members of the Scandinavian Collectors Club in USA can also participate in the exhibition.

The qualification for participation is that the exhibit has been awarded a minimum of 70 points at an exhibition at national level. In the Class for Youth Philately though, the qualification is a minimum of 60 points in age group A and 65 points in age groups B and C. For exhibits in the Literature Class no previous award is required. The Exhibtion Committee can, on request from the National Commissioner, accept exhibits that do not qualify according to the rules given above.

Exhibitors must confirm that only objects owned by the exhibitor are displayed in the exhibit. The main part of the exhibit must have been owned by the exhibitor for at least two years before the exhibition.

Exhibits may be entered under a pseudo­nym. The Jury has the right to know the exhibitor’s identity.

Family members or employees of Jury members or Jury apprentices may not exhibit in the Competition Classes. Jury members that have contributed actively in developing/ mounting an exhibit should consider their participation in judging of the exhibit. If applicable, it shall be reported to the Jury President before the Jury work starts.

 

8. Applications

All participating countries have appointed a National Commissioner to handle the applications from the respective country.

For each exhibit an application form is required, sent through the appropriate National Commissioner. Theapplication forms, together with the exhibit’s introductory page or plan, shall be sent to the respective Commissioner no later than 15 January 2023 and be received by the Exhibition Committee no later than 1 February 2023. Together with the application, the exhibitor can also submit a synopsis of the exhibit. The highest number of pages allowed to be submitted is three A4 pages written on one side.

The Exhibition Committee will inform about accepted exhibits and number of frames given by 20 February 2023 at the latest.

The exhibition catalogue will show the title given in the application form. In addition, a brief description can be given for the catalogue.

The Exhibition Committee can

without any explanations accept or reject applications. The decisions of the Committee are communicated through the respective National Commissioner.

 

9. Fees

Participation fee in the Competition Classes 4.2.1–4.2.7 and 4.2.10–4.2.13is € ?? per frame. However, for One Frame exhibits the fee is € ?? In the Literature Class 4.2.8 the fee is € ?? per entry. VATis included.

In the class for Youth philately 4.2.9 there is no participation fee.

Every exhibitor will receive – free of charge – two entrance tickets for the entire period of the exhibition, one exhibition catalogue and a copy of the Jury report (palmarès).

 

10.Obligations for exhibitors

All communication between an exhibitor in the Competition Classes and the Exhibition Management or Jury, shall go through the respective National Commissioner.

Stamp catalogues or journals exhibited in the Literature Class, shall be publishedin 2021 or later. All other literature shall be published in 2018 or later. All exhibits in the Literature Class remains the property of the exhibition after the show.

Every sheet of an exhibit shall be inserted in a see-through, protective cover and numbered. Exhibits without such protection will not be mounted. The sheets belonging to a certain frame, shall be inserted in a frame envelope, which will be delivered to every exhibitor in good time before the exhibition is to take place. It is recommended that the name of the exhibitor is shown at the back of each individual sheet.

Beyond literature and sheets to be shown in frames, NORDIA 2023 will not accept any other material.

 

11.Mounting and delivery of exhibits

Exhibits in the Literature Class should be sent to the exhibition in twocopies and should reach the exhibition no later than 1 March 2023.

Exhibits that are not handed in personally or through the National

Commissioner should preferably be sent by mail. They should reach the exhibition in the period from ?? May to ? June 2023. Personal delivery of exhibits can take place until ? June 2023 at 1300 hours.

Exhibitors, or their representative holding a proxy from the exhibitor, can upon delivery of their exhibit on the ? of June 2023 make an agreement with the Exhibition Management to be allowed to mount their own exhibit. In all other instances the Exhibition Management takes the responsibility of mounting the exhibit.

Exhibitors, or their representative holding a proxy from the exhibitor, can make an agreement with the Exhibition Management to be allowed to dismount and remove their own exhibit, after the exhibition is closed on 4 June 2023. Provided that the National Commissioner arranges a joint transport of exhibits, each exhibitor is entitled to free transport of the exhibit from the exhibition to the National Commissioner. Exhibits that are not collected on 10 June will be returned by mail, at the exhibitor’s expense. Exhibitors dismounting their exhibit personally, will sign for the receipt of the exhibit. Complaints about the

condition of the exhibit will not be accepted later.

All exhibitors will be notified when their exhibit is received.

If an exhibit is not received within the

time limits given above, the exhibitor is not entitled to participate in the exhibition. The frame fee is not refunded.

 

12. Customs regulations

Information about required customs declarations will be sent to the exhibitor via the National Commissioner together with the message of acceptance of the exhibit for the exhibition.

 

13. Jury

Exhibits in the Competition Classes will be judged by a Jury approved by the Icelandic Philatelic Federation (Landssamband íslenzkra frímerkjasafnara).

The Jury can, without consulting the exhibitor, transfer an exhibit from one Competition Class to another.

The Jury is in its evaluation independent of earlier results obtained by the exhibit. The decisions of the jury are definitive and cannot be appealed.

The work of the Jury is carried out according to the rules laid out by FIP in the Regulations for Evaluation of Exhibits (GREV and SREV). The Open Class will be judged in accordance with the FIPOpenPhilatelyGuidelines andPicturePostcards in accordance with the FIP Special Regulations for Picture Postcards.

If the jury in an exhibit discovers manipulated, faked or improved objects without a proper description of this fact in the exhibit, the exhibit may be downgraded at least one medal. A report on this will be sent to the exhibitor and therespective Federa­tion.

The Jury and the Exhibition Committee have the right to let experts inspect objects in any exhibit. The respective National Commissioner shouldalwaysbepresentforsuchaninspection.

 

14. Securitymatters

The Exhibition Committee will take all necessary measures to survey exhibits during the exhibition but will not accept responsibility for any damage caused to the exhibits. It remains the exhibitor’s responsibility to have an insurance for the exhibit both during transportation to and from the exhibition, as well as during the exhibition.

 

15. Changes and inconsistencies

The Exhibition Committee has the privilege to modify these Special Regulations. Exhibitors should be informed about this as soon as possible if it happens. The Exhibition Committee also holds the privilege to make

final decisions in questions that cannot be resolved through these Special Regulations, the Regulations for Nordic Philatelic Exhibitions or the General Regulations of the FIP for Exhibitions (GREX).

The exhibitor approves these Special Regulations and is obliged to follow them by signing the applicationform.

Any juridical disputes should be handled according to Icelandic law in an Icelandic court.

The exhibition mail address is: